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Full-Time

Alumni Relations Events Coordinator

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Position Summary: The Alumni Relations Events Coordinator is responsible for planning, coordinating logistics, and staffing all alumni events, including Homecoming. Any on campus events will be planned in coordination with the Events Office and/or other partnering BJU departments. The Events Coordinator will also coordinate events for the Grants Department and may consult or assist in Advancement events.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Alumni Relations

  • Oversee Homecoming events and services
  • Plan and execute all other alumni events, including monthly alumni meetings, Holiday Bazaar, Alumni Nights at ballgames, Alumni Scoops, and regional events
  • Create and manage a yearly event timeline as well as project manage schedules for each event individually
  • Coordinate with Events Office for on-campus events
  • Staffing for events, including recruiting, managing, and participating in set up, event staffing, and tear down, and volunteer coordination
  • Purchasing for events, in conjuncture with the Office Manager
  • Registration and record keeping for each event
  • Reporting on each event
  • Debriefing each event and creating a plan for future improvements
  • Coordinate invitation content and schedule as well as event promotion with Communications Specialist
  • Research and recommend improvements in office processes, events, and programs as needed

Grants

  • Assist in the coordination and logistics of any community events for the Grants department including staffing, purchasing, and any other logistics
  • Communications and promotion for these events may be handled ad hoc

Advancement

  • May occasionally be called upon for assistance in logistics, staffing, or promotion

Other Departments

  • As the Alumni Relations department grows, we may assist on more and more events occurring in academic and student life areas. This position would be the touch point for those departments to receive assistance and support from Alumni Relations.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

  • Computer skills with MS Office (Word and Excel).
  • Interpersonal skills to effectively motivate others.
  • Decision making skills
  • Good communication skills, both oral and written
  • Ability to maintain a high level of accuracy in preparing and entering information
  • Organizational skills and multi-tasking skills
  • Ability to manage large amounts of diverse information, track and report on it when needed   

Required Education: Bachelor's Degree
Required Experience: One to two years related experience
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1700 Wade Hampton Blvd.   |   Greenville, SC 29614 864.242.5100 Ext. 3003

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